LearningSpace: Adding staff to a study module

Information for Module Leaders

LearningSpace does not allow tutors or module leaders to add or remove students. Student enrolments on modules are controlled­ via a data link to the Universities enrolment records. It does, however, allow module leaders to manage other staff on their course modules.

People designated as Module Leaders on LearningSpace course modules have the ability to add or remove other staff from their courses. LearningSpace assigns a single module leader to a course based on information from University records recorded by Faculties at http://information/ls_config. That module leader can add other staff to the course. Normally they would use one of two roles.

Tutor
Can do everything a module leader can do with a course except to add or remove other staff. This is the appropriate role for academic staff who are delivering a part of the module teaching.

Non-editing Tutor
This role does not allow editing of content within the module but it does allow the role-holder to mark and review assignments.  This is the appropriate role to give to external examiners and external tutors who are employed only to assist in marking assignments.

Other roles which may exist in the module
You do not need to manage these roles yourself but as the module leader you need to know why certain other people have access to your module in the VLE

Module Administrator
Faculty administration staff have the ability to designate themselves as module administrator in module which they access frequently. The module administrator role gives the administrator all the same rights as the module leader.

Non-Medical Helper
The name of the role is self-explanatory. This role gives the holder read-only access to module activities and resources. This role does not give access to assignments. Non-medical helpers are added to modules by the LearningSpace administrator and are asked to unenrol themselves when they are no longer supporting any student on the module.

Adding or removing other staff members

Navigate to the module page in LearningSpace

Your users are now located within the ‘Participants’ area, which is located underneath the course name within the hamburger menu, this used to be located within the Administration box and was called ‘Enrolled users’.

Adding participants

Enrol participants

This brings up the enrolment box shown below.  The first thing you need to do is to search for the participant from the select users box by searching for their name.  When you lick on their name, it will appear purple above the search box.

Enrol user

To select the role you want to assign, just use the ‘Assign role’ drop-down box to select the desired role.  (it will default to ‘tutor’ – so make sure you select the correct role)

Check that the person you are enrolling is the right person by checking their email address and then select ‘Enrol selected users and cohorts’.

Enrolment box

If you need to enrol more than one person you can just select the ‘Enrol users’ button to add more users.

Managing enrolments

To manage participants/users role, just click on the little pencil icon next to their role and you can assign a new role or change the role.

Under the status menu for each participant, you have further options to remove them or edit their enrolment by clicking on the cog icon.  This area also has information about manual enrolments via clicking on the ‘i’ icon.

Finally, you can select a participant/user and use the menu ‘With selected users…’ to send them a message, add a note or edit or delete their enrolment.

Selected users

 

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Helen Baker

Senior eLearning Technologist

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