LearningSpace: Course Guest Access

Users can access LearningSpace and course modules without having to be enrolled on a course by logging in as a guest with a designated password. This might be helpful if you need to give temporary module access to an external examiner or a mentor within a school or business.

This guide will show you how to give “read only” access to a module page without the user in question needing an account. It will also show you how to copy and paste a module page URL from your browser to your e-mail client allowing your guest to access the page instantly.

Allowing Guest Access

First you will need to log into LearningSpace and navigate to the relevant study module you wish to provide guest access to.

Once there, click on ‘Participants’ in the top-left hand corner of the screen.  (Make sure the hamburger menu is open)

Participants

You should see a list of participants and then you will need to click on the cog icon, to open up the menu.  You should then select ‘Enrolment methods’ from this menu.

Enrolment methods

Once on the enrolment methods screen, you will see that Guest Access is currently greyed out because it is an unused enrolment method. Click on the hidden eye icon to display the guest access.  eye

Enrolment methods

You should now be able to set up a password to provide guests which will allow them to access the module.  To do this, click on the cog icon, next to the eye icon.

In the password box, click and type your guest password and ‘Save changes’.

Password

By checking ‘Reveal’ (eye icon) you can see the password that you are entering into the input box to ensure it is correct. Unchecking ‘Reveal’ will hide your password again.

Note: The password doesn’t have to be fool proof. For example, using a memorable word relevant to the course in question would be fine.

Click the ‘Save changes’ button when you have decided on and entered your password. The module is now ready to be viewed in a “read only” state by guests using these details.

Contacting guests with access details

When informing guests of module access details by e-mail, it is a good idea to provide a URL (page link) directly to the module they wish to access so that they do not need to search LearningSpace in order to find it.

A page URL can be found by navigating LearningSpace until you are on a modules home page. In the browser address bar you should see the full address for the modules home page;

Right click on the page URL to reveal a number of options including ‘Copy’ and ‘Paste’.

Select ‘Copy’. This will save the Page URL to your computers Clip Board ready to be ‘Pasted’ elsewhere, (alternatively you can click and drag your mouse across the URL and then press the C key while holding down the Ctrl key to copy).

Make sure to provide them with the password alongside the URL.

Watch the video below to see this in action

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Helen Baker

Head of Digital Innovation

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