CheckIn FAQs

How does CheckIn know where the student should be

When a student Checks In to a timetabled session by scanning the QR code in the room data is pulled from their timetable, inline with the room they are in at the time, to Check them into their session. As a result of this errors in the outputted data may occur when students CheckIn to a different room or when their timetable does not match up.

How do I monitor CheckIns for timetabled sessions

The CheckIn dashboard gives you access to the records for student CheckIns, accessible by Lecturer, Room, Module, Date and Student.

From the main dashboard page you can select which option you would like to view the data by. The example below shows looking at the data by a module and then viewing the attendance record for this module.

From the dashboard, select the Module button and use the options along the top to select the module. This will display a list of the CheckIns for that module and at the top of this list there will be a link to view the ‘Attendance report’ for this module.

This link will take you to a separate page (you may need to put in your login details again on this page) this will display the attendance report for your module.

This report is colour coded;

  • Red indicates a session a student did not/ or has not CheckedIn (this report shows future as a well as past sessions)
  • Green indicates they CheckedIn to a session
  • White indicates a session they were not expected to attend

This report is exportable in a various formats from the top menu.

How to monitor CheckIns for Personal Development Tutor Sessions

Student’s are able to CheckIn to PDT sessions using the QR codes supplied to the tutors. This code does not rely on a timetabled event to Check them in, this allows them to CheckIn to any meeting held with their tutors and to input what they are attending.

To find student CheckIns to PDT sessions, you can search in the dashboard using the Lecturer option and selecting to view Non-timetabled sessions only. This will bring up a list of anytime a student has CheckedIn to see that lecturer in a non-timetabled session.

You are also able to view whenever a student has CheckedIn to a non-timetabled session by viewing the data by student and selecting the Non-timetabled session option.

Why do students have to CheckIn within 10 minutes of the start of their session

The CheckIn system pulls data from the student timetable to match up to the room they are in at the time of CheckIn, if a student Checks In to the wrong room, or at an incorrect time this will stop the system from Checking them in correctly.

The system is set up to allow for CheckIns 10 minutes before the session, but any CheckIns before this time may mean they are not registered, as the CheckIn time will not match up with where their timetable expects them to be at that time.

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