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Video Help-Guide Transcripts
Discovery Video Help-Guides
- Why use Discovery?
Hi, my name is Steve Gunard, I’m User Education Librarian here at Marjon, and in this video I’d like to tell you why it’s such a great idea to use our Discovery search tool.
So, what is Discovery exactly? Well, you can think of it being a bit like Google for the University. It’s a one-stop search engine that allows you to search all of our databases in just one search.
But apart from saving you from looking at each database individually, what are the benefits of using Discovery?
Well, first of all, it shows you the stuff that Google just can’t see. We pay tens of thousands of pounds every year for you to see this stuff, you will not get it from Google for free.
Secondly, it gives you confidence in the materials that you find. You know that they come from verified sources, such as peer-reviewed academic journals so you can use them with confidence.
And thirdly, using Discovery over Google saves you a heap of time and effort. It makes things so much quicker because you haven’t got to search through lots of irrelevant hits. Some really good reasons for using Discovery then. So, where do you find Discovery on the University systems? Well, watch our next video to find out.
- Where is Discovery?
So, where do we find Discovery? And how do we use it? How do we get into it? Well, if we go to an internet browser like so, and we want to go the University’s homepage, so www.marjon.ac.uk. If we scroll right to the very bottom, we’ll find a link here, towards the bottom right of the screen … Staff and Students. If I click on that there, we get a little menu with ‘Library’ in the middle. If we click on Library, then this brings up the Library’s homepage and if I scroll down slightly, you’ll find the Discovery search box there.
So, just to show you how it works, I’m going to type in a random search term. I’m going to type in the word, ‘teaching’. Click on search, and then what we get is a list of hits, just like we would in Google, but you can see we’ve got 5.8 million from the search term ‘teaching’, which I’m sure is broad enough for anyone. So the question is, how do we refine those results? How do we whittle down to the information to what we actually need? Well, watch the next video for some search tips.
- Refining a basic search.
To demonstrate how to refine a search I’ve already typed in a very broad search term, the word ‘muscle’. It’s produced 3.8 million hits so I’m going to have to take that down somehow. The first thing I’m going to do is to add some more keywords so we’re going to add the word strength there, and click on search. And that’s reduced the hits down to 622,000. So that’s made a big difference despite adding one more keyword.
What else can I do part from add another keyword? Well, one tip is to put a phrase into double quote marks. This only works with set phrases. There’s no point putting two random words within quote marks because what this does is that rather than just searching for both of these words separately it searches for them as a phrase. So to see the effect that has, if I click search and you’ll see it quite dramatically reduces the number of hits that we get. There we go, we’re down to 236,000 now, so that’s a real top tip, put phrases within quote marks. But of course, 136,000 is still a lot, so we need to reduce this down even further. For more tips, have a look at our next video.
- Using advanced search.
In our previous video we searched for the phrase ‘Muscle Strength’ which produced 136,000 hits. But we want to reduce this down even more. So what I’m going to do is click on ‘Advanced search’. Now don’t be afraid of the term ‘Advanced search’, it’s not as complicated as it sounds. We are not going to use all of its features, we are only going to use this bit at the top here. And so at the moment, we are searching for ‘Muscle Strength’ AND … Well this bit’s blank. So let’s put another phrase in here. We could put in another single work, but I’m going to put in a phrase, in quote marks again. And click on search. And with that, I’m down to 1487 now. That’s still a fair few, but we can narrow this search down even further. For instance, ‘Muscle Strength’ is the first thing we put it, it seems to be a really important thing, so perhaps this should be restricted to the title. So if I drop this box down here, I can select ‘TITLE’ and press search again. And this will search for muscle strength only in the title. This should really narrow the search down to something much more specific. And there we go, it’s down to just 71. And we can perhaps use a paraphrase in the title as well to take it down even further. So, form our original search which was for the term ‘Muscle’ which gave us 3.8 million hits we are now down to 71. So the Advanced search at the top here is a really powerful tool for reducing your number of hits, for narrowing your search and for making it much more specific. In our next video, I’m going to show you this bit on the left hand side, which is all about refining results.
- Searching for academic journals only.
In this video I’ll show you how to search just for academic journals. Now, what I’ve done on this is I’ve put in some simple search terms, ‘Sports Coaching’. And as you can see, in my list of hits, I’ve 125,000 of them. I’ve got a Research Starter, I’ve got books, I’ve got videos and I’ve got an academic journal, E-book, and all the rest of it. So how can I restrict this to just academic journals?
Well, it’s very easy. On this ‘Refine Results’ panel here on the left-hand side, just go to type of resource, and there’s all sorts of thing I can select here: books, newspapers, magazines. But one of the options is academic journals. So I click on that and automatically, it will update my search and now all of my hits are for academic journals.
- How do I access a journal article that I’ve found?
So, having found an academic journal article that you might be interested in looking at, how do get to actually read it? Well, it’s quite simple. In this example here, we’ve got one that’s a PDF, and another one that’s a HTML Full-Text. I’m going to show you the HTML text first of all. If I right-click on it and open it up in a new tab… and there we are. We’ve got the journal article here and if we scroll down, we can read it and also save it as well. Let’s go back to our list, and have a look at the PDF file. What I’m going to do is instead of clicking on PDF Full-Text straight away I’ll show that you that if you click on the title, it takes you to a page where you can read the abstract, or a brief description of the article itself and then you can decide whether you really want to read the whole thing. If you decide that it is for you, then you can click on ‘PDF Full-Text’ from this page too. Low and behold, your article will open as a PDF, just click at the bottom. And then from this page, you’ll be able to read the article, look at it, or you can even go to File, Save As, and then save it as a PDF file on your hard drive or USB stick.
- Why can’t I find the Full-Text of the article I found?
Sometimes when we do a journal article search we come across hits that don’t seem to have the Full-Text access available at all. For instance on this screen, we’ve got some that don’t seem to say ‘Full-Text’ and we’ve some which say ‘view record in Scopus’. Now, Scopus is a citation and abstract only database, so anything that says Scopus you’re not going to get the Full-Text. The ones that say nothing, if we click on one, we can have a look at it, we can see that even on this page, there is no way of viewing a PDF or an online version or anything like that. This is basically, an ‘Abstract only hit’. We’ve got the abstract down there, and that’s as much information as we’re going to get from this.
So, what can we do if we can’t view the Full-Text article? Well, it depends on our information need, it depends on what level you are studying at, and I can’t tell you what to do, but … if you have got more than enough information from your results of hits, or you are happy with the amount of information you are getting from your search results, what you can do is click on this ‘Full-Text’ option here, under the ‘Refine Results’ heading. If I click on that, then all of those slightly annoying ‘Abstract-only’ hits will have disappeared, and now, all of our hits have Full-Text access. So that’s one way of getting rid of them if they’re annoying you. However, you have to exercise caution with this because you are missing out on what might be quite interesting, maybe quite vital information.
So, if you are studying at Masters level and especially if you are studying at PhD level, then you don’t really want to click the ‘Full-Text’ box, because otherwise you going to be missing out on what might be vital stuff.
So what can you do about reading these or getting hold of the information from these Abstract only articles? Well, have a look at our next video, which is titled, ‘How do I get to read journal articles that are abstract only?’
- How do I get to read journal articles that are ‘abstract-only’?
This video has been removed because the information has been superseded. If there are books or journals required for your study/research that are not available at Marjon Library, please make an Inter Library Loan application. The Library will then approach another Library to see if we can borrow the resources on your behalf.
- How can I use Discovery to find paper-based books in the Library?
Finding paper-based books in the Library is very easy because Discovery automatically includes the catalogue by default. In this example here, we’ve already typed in ‘Sports coaching’, we’ve got over 125,000 hits, and it’s quite a mixture. We’ve got books, E-books, videos, academic journals and all the rest of it. So how can we just narrow it down to just the books?
Well, in the refine results section, we’ve got ‘Limit to’. And if we select ‘Catalogue only’, when we do that, we find that we get a list of hits now that does not include anything but books and E-books. This is very useful, for instance, for this book here, it tells us where to find it on the Library shelf, and also that it’s available. If the book wasn’t available, it will tell us when it’s expected to be due back. This is very useful to help us track down stuff in the Library. And that’s how you find physical books using Discovery.
- How do I use Discovery to find E-books?
In this video, I’m going to show you have to find E-books using Discovery. I’ve already done a search, this time for ‘Sports coaching’. I’ve got a lot of hits; I’ve got books, videos, academic journals and all sorts of things. To restrict the results to just E-books, the first thing I’m going to do is to go to the ‘Refine results’ section, and then click on ‘Catalogue only’, because all of our E-books are on the Library catalogue. Once that’s happened, I’m going to click on ‘Electronic Resources’ as well, and I add that into the search, and I should now find that all of my hits are now E-books. So that’s how you find E-books.
- How do I view the E-books I find?
So, having found some Electronic books, how do we access them? Well, it’s very easy, we just click on the title of the book, and that will take us through the summary page. What we are looking for on this page is the URL down here at the bottom, and we click on the URL, and that takes us through to this login page. I log in using my University login details (the same which you use to access Marjon emails). You just use your 8-digit student number and your normal University login password, and that takes us to this summary page here. This being a dawsonera book, we’ve got the option here of either downloading the E-book, or accessing it online. I’m just going to click, ‘Read online’. And that should take us to the E-book itself. And there we are, that’s how easy it is to access an E-book.
- What features do the E-books have?
So what features do we have in our E-books that you can use? Well, first thing to say is that we have them from different publishers, and they’re all slightly different. For instance, this is a dawsonera one. We another one on this page from Ebook Central. And this one, on the third page is from EBSCO.
So, let’s go back to the dawsonera one to see what we’ve got. On the left-hand side, we’ve got a table of contents, and these are actually hyperlinks so if I click on one, it will take me straight to the bit of the book that I’m interested in. We also have an index featured, just as we would have in the paper version. If I click on the index, I might find something that I’m interested in , for example Albert Bandura is on page 105. So if I type in 105, hit return, it will take me to the exact page that I want, which is very useful. We also have a search feature here, and I’ve already typed in a search term for this one. I’ve used the search term kayak. I’ve got a list of hits here. And if I was to click on one, once again, it will take us straight to the section I need, and you’ll notice that the word is highlighted there. It’s picked up the word ‘kayaking’ as a derivative of the word from the search term ‘kayak’ we typed in. That’s very useful. We also have our notes section here. You can add a note to a particular page. For instance, I might add a note that this might be ‘useful for my skills development essay’. If I was to navigate away from that part of the book, and I wanted to find it again, just go to notes, click on that page, it goes straight to the page and the note is there ready for us to use. So it’s very easy to make notes and find them again.
Moving over to Ebook Central, again it’s very similar. We’ve got a table of contents, we’ve got a search feature there, we’ve got a way of adding notes as well.
Looking at the ESBSO book, the way we access these is slightly different. There is no URL to get you onto the book. We click on PDF Full-Text here, and with an EBSCO book, we get a very similar format, we’ve got content here on the left-hand side. And just as before we can click on the particular part of the book which we want to go to, it will take us straight there. Also at the top, we’ve got ‘Search’ and we’ve got ‘My Notes’ just as we did with the E-books from dawsonera and Ebook Central. So that’s basically the features of our E-books.
- How do I save my search results?
It might be that once you get into your searching, you might decide that you want to save some of your hits. It might be that you only want to look at the source material once you’ve finished your search or maybe a lot of your hits are ‘Abstract only’ and you’re not sure if you want to pursue these until you discover if there is any more readily accessible information available to you. So you may want to save them and come back to them later.
How do we save our hits then? Quick easily. We go to this top menu here and click on ‘Sign in and save results’, and if you’ve not done it before, you’ll need to create a new account, by clicking on this link here. It will ask you a few basic questions, including giving yourself a Username and Password. These can be anything that you like, but we do recommend that you used your University number and student login, just to make things simple, and one less thing to remember. I’m going to use my standard University login, like so. And it should take me back to my list of hits, there we are. So I want to save this one, ‘Lesson planning in primary care’. If you notice these icons on the right hand side, one of them is folder with a plus symbol. If I click on that, it then asks me where I want to put it. I click on my folder. And now if I go up to the top, click on folder, I should find that my hits are saved there. ‘Lesson planning and primary care’. So it’s very easy to save stuff. One thing to bear in mind though is that if you don’t create an account for yourself, or if you don’t log into your account, then when you save a hit, it will look like you’ve saved it, but it will be lost as soon as you log off from Discovery. So always make sure that you’re logged into your account before you start saving stuff.
Mendeley Video Help-Guides
- Navigating the Mendeley screen layout
In this video, we’re going to introduce you to the basic features of the Mendeley desktop. Perhaps the most obvious feature is this large central window, which usually displays our entire library of PDF documents and other sources. I know that this is displaying my entire Library because over here in the navigation pane, which is up in the top, left-hand corner, I’ve got ‘All Documents’ selected. So I know that this is my entire list of documents. While we’re talking about the navigation pane, one of the things we can do up here is organise your documents into folders. You can see here that I’ve got some subfolders which I’ve created, and as I click through them, you can see that I’ve got several different files saved in each of these. To set up these folders, all you need to do is click on ‘Create Folder’, give it a title, and then you’ll be able to left-click and drag files into any of those folders. What I need to do is go back to ‘All Documents’, I find a file which I’m particularly interested in, if I left-click and drag it, if I let go of the mouse-button, it will be dropped into that particular folder. I’m not going to do that now because that my library and I don’t really want to move that. But you can see how easy it is to set up folders, and get your files organised.
Other than the navigation window, we have our ‘Filter Box’. At the moment this one is set to filter by authors, so if you’ve got a favourite author that you’re particularly interested in, it’s really easy just to scroll down the list, find their name, and what we have in our central window is all of the papers, (in this case it’s just the one) written by that particular author. I’m going to click clear now to get rid of that, because I want to show you some of the other features of this Filter Box. Now you may have noticed that lots of academic journal articles have ‘Author Keywords’. Sometimes you see them underneath the Abstract, sometimes they’re in a margin on the front page. Normally they’re not much use to us. But, Mendeley harvests these Keywords and presents them to us in a nice, long list, so we can look for a particular subject that we’re interested in. I’m going to select Information Literacy here, after all, that’s what I teach. If I click on that, what I now have in my central window is all of those articles which the author has tagged their article with the term ‘Information Literacy’. So it makes those Author Keywords really handy. But better than that, I can add my own tags to documents. If I drop this box down to show ‘Filter by My Tags’, you can see all the Tags that I’ve added to my documents. In fact, I’ve got one, which is ‘Information Literacy’, and if I click on that, what we now have in the centre is all the articles which I’ve tagged specifically with ‘Information Literacy’. So how did I tag those articles to make them findable again? Well, that brings us over to the metadata box over on this right-hand side. Now, metadata might sound like a complicated word, but what it means is ‘Data about Data’. What this is basically is the referencing information that’s needed by Mendeley for when we’re doing our citations and when we are have our bibliographic list at the end of our essay, our Reference List. The good news is that Mendeley reads this information automatically when we add a document, which is brilliant! The not-so-good news is that it does not always get it right. In my experience it tends to be eight-times-out-of-ten it gets it right and a couple of times out-of-ten there might be errors in there. If there are errors, don’t worry, it’s really easy to edit those things, for example if the pages numbers were wrong, we can change the page number. If the title of the article was wrong, we just click in there and edit that. Same for the name of the journal. The only one that’s slightly different to the others is the Author field. It’s a bit unusual because it insists on having a separate line for each author and it has to be in this format, as in this little box at the top here. It has to be Last Name, COMMA, First Names, and each author on a separate line. As long as this is OK, then our references will be OK. If there are mistakes here, then our references will be wrong, so you should make sure that you get this right. Now, we did have the question of ‘How do I tag these articles?’, and you may have spotted already that we have a field down here that is headed ‘Tags’. You can see that this article, I’ve already tagged with ‘Systematic Reviews’. But I can add any tag that I want. I just need to separate the tags with a semicolon and a space. For instance, I could put in a module code; I could put in a lecturer’s name; I could put a theme, a concept, an idea. It could be anything really, and I can put in as many tags as I want to make them findable. And when I add tags into this, they are then added to the list, so they are searchable in this box on the right-hand side.
- How do I add PDF documents in Mendeley?
How do we add a PDF document into our Mendeley Library? Of course, we will have to save the PDF once we’ve found it to our network space or hard drive or our pen drive. Once we’ve got it saved, we open up Mendeley and we go to this ‘Add’ section in the top left-hand corner. If I drop that down, I go to ‘Add Files’ and it’s just like navigating and opening a Word file really. Let’s go to where we saved our PDF. I’ve stored mine in a folder called ‘Academic Papers’. I’ve got another one called ‘UXLib Type’ things. If I scroll down, find the one I want to install and click on open, and there we go. It’s automatically added my PDF to the Library. Notice that it has actually read the information from the PDF here, so all the stuff that I need to use for referencing is there and ready, so that I just need to check that it’s OK … “Evidence based library and information practice”, “What are they doing anyway?: Library as place and student use of a University Library”. Yes, that matches the title here. The year is 2017. Volume 12, Issue 121…well, there doesn’t seem to be an issue 121, so I don’t know where it’s got 121 from. I think it’s misread ‘12’ and ‘1’. So I’m going to take that 12 out. And it’s pages 18 to 23, there we go, there’s page 18 and if I scroll down, there’s 33. So it looks like all of my stuff is correct. There are just two things to check: ‘Evidence Based Library and Information Practice’ is the title. And the authors are Ferria, A. Yep! Gallagher, B. Yep! Izenstark, A. Larsen and LeMeurr. Let’s just check those last ones. Hmm, there’s McCarthy and Mongeua according this, and there they are. Yep, so it’s inputted both those authors in quite nicely there. All of my metadata has been read in correctly and it means it’s ready there for me to use in referencing.
- How do I add non-PDF documents into Mendeley?
It’s all very well being able to add PDF documents into Mendeley, but what if we are using Mendeley for referencing citations and we want to reference of cite something like a book or a website which isn’t available in PDF form. How do we get these into Mendeley? Well, the answer’s quite simple. You just go to the ‘Add’ section, just as we would if we were adding PDF, but instead of using ‘Add Files’ we go to the ‘Add Entry Manually’ option. When we click on this, this little box opens up and we can change the type of source we are going to be referencing here, for instance we can change this to webpage, if we wanted to enter in a webpage. We can fill in the details by clicking on each field and adding them. And if you go to book, for instance, you can see we’ve got book stuff in there. So we just click on book title, type that in. We do the same for the authors, in the same format you will note as if we were changing the metadata on our PDF file. If we are adding a book, we would add the year. We may want the pages, that’s fairly unlikely for a book reference. But we would want the city, the edition, there editors (if there are any) and the publisher. Most of the other fields we probably wouldn’t use. Don’t worry about filling in every field, just fill in the ones which you need. Once those are filled in, click on ‘Save’, and it will appear in your document. For instance, for those of you who are studying something that is related to education, will have heard of this guy here in the Author filter, Vygotsky, and if we have a look at this, you can see that what I’ve done here is enter is entered in the details of his book and I can click on this. Now, I can click on this until the cows come home, but it’s not going to bring up his book, because his book is not in Mendeley. All I have done is add in a skeleton record for the stuff that I need for referencing, which you can see here in the metadata box, so I can use it for referencing; that’s all it exists in Mendeley for. So that’s how you add things like books and websites into Mendeley, so that they are there to use in your reference list.
- How do I search my Mendeley Library?
Once we’ve got our PDFs in our Mendeley Library, one thing we can do is use Mendeley to search the entire library. For instance, you’ll notice that I’ve got 415 documents in my Library. I can search the whole lot of them really quickly by using the search box that’s found in the top-right. Now I can actually drop this down, and restrict my search to a particular author, or to a word that appears in the title, etcetera. But normally, I find that if you type in the box, it’s good enough. I know for instance that many of my files contain the word ‘Evaluation’, because that’s one of the things I’m interested in, in particular the way students evaluate information. And you can see that even when I’m typing words in, it was coming up with all of these PDF hits, every single one of them contains the word evaluation, so it’s a really powerful way of finding stuff. Now, once we’ve found this hit list, what happens is that if we were to open one. For example, if I open this one here, we can see that it’s highlighted the word ‘evaluation’ in the document, so it stands out nice and easy there. And at the top, it’s telling us that this is instance number 29 of 45 uses of the word ‘evaluation’ in this document. I can use the previous and the next button, to scroll through this document and look at each instance of the word evaluation. You can see it’s very easy to scroll through, in fact, it’s even picked up the word ‘evaluation’ in the graphic here as well. So, it’s really powerful, really easy way of searching your entire PDF library.
- How can I annotate and highlight documents in Mendeley?
Another useful thing we can do with our PDFs in Mendeley is annotation and highlighting. Now, I’ve got this PDF document here already open, and as you can see I’ve already got some highlighting in here. So, how did I add this highlighting? Well, it’s dead easy. All I need to do is left-click and drag, just like when I was going to copy and paste some text from a Word document. And when I let go of the left-hand mouse button, this little menu comes up, select the highlighter pen, and there we are, there’s my text highlighted. I can change the colour of this highlighting. If I right-click on it, I get this little menu and I can select a colour so I can maybe having colour coding in my highlighting. For instance, I could blue for one kind of comment, and maybe another colour for another kind of comment. So that is a really useful thing. One thing that you do have remember though is that if you apply any kind of highlight to a PDF document in Mendelely, you must, must, must click on the ‘Sync’ button to save the highlighting. If you don’t click on the ‘Sync’ the next time you open up Mendeley, your highlighting will have disappeared. So, make sure you save by clicking the ‘Sync’ button.
Another thing we can do with our PDFs is to add annotations, or in other words, notes. We can make comments on the content, or anything we like. The way that we add notes is by right-clicking anywhere in the document, we get this ‘Add Note’ option, which we can click on. We can write something useful or meaningful in this box. And when we click away from it, it will minimize down to this little Call-out or Speech Bubble, and we can move it to where we want to. Personally, I tend to leave hem in the margins, because that is where I can spot them most easily. And again, we can change the colour of them. If I open up this one, we just drop this box down, and again we can change the colour, so we can perhaps use a colour coding system. If you want to delete these things, you just go in, click on the dustbin, ‘delete this note’, click the tick. And the same with the highlighting box. Just right-click on it and select delete highlight.
When it comes to adding these annotations, you mind wonder how we can find these things again. The way we find these annotations is to go the Metadata panel, you’ll notice we’ve got a ‘Notes’ section here and if I click on that, you’ll see that I’ve got a whole list of the notes that I’ve made in this document. If I click on the coloured bar, at the top of each one, you’ll see that we instantly jump to wherever the annotation is, so it helps us to find our annotations very quickly by doing that. So, annotations are a useful feature, but you must click the ‘Sync’ button to save the annotations once you have finished with that document, otherwise they will be lost.
- Adopting an organised Mendeley workflow.
Now, I just wanted to show you my little workflow for adding documents into Mendeley, because it’s really easy to forgot something important like checking the metadata, or tagging, or whatever. I’ve created a habit, or a workflow that I always follow if I’m adding a document into Mendeley. Now this won’t make sense to you at all if you haven’t seen the other videos on adding documents, or the basic screen layout, so, if you haven’t watched those yet, what those first. When I add a document, I have a four-step process. I add it. I check the metadata. I tag it. I Sync it. So, let’s go through that again. Add. Check. Tag. Sync. That’s my four-step process. If you can get into the habit of doing those four things every time you add a document, you’ll be well on the way to having a really well-organised and up-to-date Mendeley library.
- Installing the referencing software in Mendeley.
Before we use Mendeley to handle our in-text citations in our essays, we do need to set-up one or two little things. They’re very simple and will only take a few seconds to do. The first thing we need to do is install the Word plug-in. This is called ‘Cite-O-Matic’. This is very easy to do, just a small programme that enables Mendeley and Word to talk to each other. If I click here on ‘Install MS Word Plug-in’, very quickly you’ll see that the Plugin has already been installed. It takes less than a second. What we need to do now is check that it has been installed, so I’m going to open up a Word document, and on the Word Ribbon, I go to the references tab, and if I click on there, you can see that Mendeley Cite-O-Matic has been installed. The section here is ‘Mendeley Cite-O-Matic’. And the final thing we need to do is set this to set our referencing style as APA. APA stands for American Psychological Association, so we select that. And there we are, all set and done, all ready for Mendeley to handle all our in-text citations.
- Using Mendeley to generate reference lists and in-text citations.
In this video, I’ll show you how you can use Mendeley to insert your in-text citations into your essay and also generate your Reference List at the end of your essay as well. First thing we need to do is open Mendeley. And then we’re going to go to our document, and we’re going to insert our first in-text citation. We put the cursor where we want the in-text citation to appear and then on the Reference tab in Word, click on ‘Insert Citation’. Then on this floating toolbar which pops up, we select ‘Go to Mendeley’. We can sort and search our list here, so I’m going to sort into A-Z order, for reasons that will become apparent as the demonstration goes on. I’m going to select my first citation here, by clicking on it. And then clicking on the ‘Cite’ button. There we go, we’ve got our first in-text citation automatically inserted into our essay. I’ll do that again so that you’ve got another example to look at. So, it was ‘Insert Citation’. ‘Go to Mendeley’. Select the one you want to cite. Click on the ‘Cite’ button, and there it is, it appears in there. Now, sometimes you might want to reference more than one citation with the same set of brackets. How can we do that? Again, we just put our cursor in the right place. We go to ‘Insert Citation’. ‘Go to Mendeley’, just as before. But this time, I’m going to use the other end of the alphabet, so I’m going to click on here to Sort the files. Now, I click on the first one to make my first selection, so I’ll select this one. Now, I hold down the Control key on the keyboard while I click on the others. I can select two, three, four, five, six…however many I want. I’ve got a few there which I’ve selected by holding down the Control key. Then you let go of the Control key. Click on the ‘Cite’ button. There we go, we find that at the end of this paragraph now we’ve got several citations all within the same set of brackets. That’s very easy.
Sometimes, we might want to add page numbers, for instance, if we’ve added a quotation. How do we add that? Again, we click inside the citation once we’ve got it in there. And then we just type in what we need to add. So on this one, I need to add page 7, so it’s ‘Applegate, 2009, p.7’. When I then click away from my citation, you get this little box, and we can either Undo our edit, or we can keep it. I want to keep it. So there we are, we’ve got a page number in there. Of course sometimes, we use a person’s name actually in the text, we don’t want it to appear in the brackets, so how can we get rid of the name. Again, it’s very easy. You just click inside the citation. Get rid of the names. Then when we click outside, go to ‘Keep Manual Edit’. We’ve got rid of the name, but the record still stands, the name is still held.
Now, imagine we’ve added all our citations. We come to the end of our essay. We have a nice little heading for our list of References. How do we add our List of References? Well it couldn’t be easier, all we do is go to ‘Insert Bibliography’, in Cite-O-Matic. Click on it once, and there we go. All of our references are added, nicely formatted and it’s so easy compared with doing manually, or with cut and paste. So, fantastic job done there.
Now, imagine that we’ve missed off a particular citation. So, let’s add one in. I’ll go back to ‘Insert Citation’. ‘Go to Mendeley’. This time I’m going to pick one from the middle of the alphabet. So, let’s go for ‘Mckinney’. I’m going to Cite it. So there we go. Mckinney & Wheeler, 2015. And look down at our list and look where Mendeley has put Mckinney. It’s actually inserted it exactly where it should be in the alphabetical list of references it hasn’t just chucked it on the end like we might have feared it would. What you could do, once you have a couple of citations in there, you could generate your bibliographic list, your Reference List. And then, you can check it as you go along. Just one thing which I do need to tell you. Mendeley is not perfect, of course if your metadata is wrong in Mendeley then this will be wrong. So you need to check that your citations are looking the way which they should do. You can’t take that for granted. Make sure that the full stops are in the right place. Commas are in the right place. Italics are where they should be and the whole thing is formatted correctly and there are no spelling mistakes. That is still down to you. But using Mendeley for this has saved us a lot of time and effort as I’m sure you can appreciate.