Google Apps: Creating and Sharing a file

It is easy to create a google drive file, this could include docs, slides or sheets, which can be shared to other staff or individuals with a link. File created and stored in google apps can be simultaneously edited by different users and accessed from any device with internet access.

To create a file you will need to log in using your Marjon google apps account. If you don’t have one then please contact the Melt team at

Once you have accessed your google account you need to navigate to your google drive, using the menu in the top right hand corner.


From here you can choose to access your Docs, Sheets and slides, however, to create a file for the first time navigate to your Drive.

Once you are in your google drive use the ‘New’ button in the top left hand corner to select the file type you wish to create.


Whichever file type you create you will be given the option to edit its name in the top right hand corner, you also have the option to allow other users to access the file using the ‘Share’ button in the top right hand corner.


This will open a window in which you can type the email address of individuals to share the file with or create a link which will allow anyone with the link to access and edit the file.


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Helen Baker

Head of Digital Innovation

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