Complete home working guide for staff

In this guide, you can go through each area if you were unable to attend any of the sessions for home working – or if you’d like to revisit anything.  Please watch the videos and follow the advice in them.

[Useful links] [How to create an online meeting or session in Teams]
[How to create an online meeting from Outlook calendar]
[How to collaborate live on documents through Office 365] [How to access email off campus]
[How to access your N: drive off campus using Drives] [Accessing the VPN]
[Using the Panopto desktop recorder to pre-record your lectures]
[Using Panopto to capture a live webcast]
[How to copy, edit and move existing Panopto captures to make them available on current module pages]


Introduction – what we’ll be covering & Office 365

To go to your Office 365 account, head to www.office.com

How to create an online meeting or session in Teams

The below video will guide you through creating a meeting or session and how to add other presenters/colleagues as well as invite students.  It will also overview the features available to you and how you can present in your meeting/session.

Important: Please ensure that any meeting or session recording is stopped before you hang up the call.  This is important because the capture will still record even if you hang up.  All attendees must also make sure that they hang up once the session or meeting recording has been ended and the meeting/session is over.

How to create an online meeting from Outlook calendar

You may want to invite multiple people whether students or colleagues into an online meeting.  If you have an email list – you can simply paste that into a calendar invite and use the slider to make the Outlook meeting an online meeting.  To find out how, watch the below tutorial:

Specific teams

In terms of specific teams, we can create dedicated spaces for ‘teams’ which means that you can access a shared space with other members – please note any conversations within these dedicated spaces would been seen by all members.  If you want to have private conversations between colleagues or students, you can simply use the chat function.  You can also schedule meetings and invite others into those meetings and share a joining link on the fly as well.  Within these online meetings you can then share your screen and presentation, engage in text chat & upload files.

To send a request for a specific team – head to the following online form to send us a request.  Once we have processed the request and created your team it will appear when you next login to Teams.  Please note: We are no longer taking requests for modules or programmes for teams as Teams already has the functionality that you need to hold online sessions with students via the method of scheduling a session from your Teams calendar)

How to collaborate live on documents through Office 365

With Office 365, you can also share any document with colleagues and edit in real time in the browser – to learn how -watch the below video tutorial.

How to access email off campus

Follow the guidance from this post on how to access your emails.  You can also watch the below video to learn how.

How to access your N: drive off campus using Drives

Please use Drives in preference to using the VPN to access your N: drive – watch the below video to learn how.

Accessing the VPN

To access the VPN go to www.marjon.ac.uk

1. Scroll to the bottom of the page > accept the privacy message

2. Click on ‘Staff and students’

3. Select VPN access > Login with your Marjon credentials (ensure MJNET is selected)

4. Click on Netextender

5. Select Download > Install the SMA connect agent

6. When the agent has installed, click on ‘installed’ > Then select ‘open SonicWall SMA connect agent’

To remote connect to your work computer, please follow the guidance.

Follow the tutorial video below to see how to access the VPN.

Using the Panopto desktop recorder to pre-record your lectures

You can use the desktop recorder to pre-record lectures, which you can sync to your module pages.  Watch the below screencast to learn how.

Using Panopto to capture a live webcast

Watch the following screencast to learn how to broadcast live lectures through Panopto.

How to copy, edit and move existing Panopto captures to make them available on current module pages

Please note: If you do copy any previous captures you MUST ensure that you (a) edit any past student discussion out of the capture then (b) ensure that the copied capture is moved to the correct module page (i.e. a 19/20 module).

Watch the video below to learn how.


Additional posts of interest

Home working guide for staff

How to access Microsoft Teams to have conversations with students and colleagues

How to deliver a lecture from home

Accessing IT resources & required skills


Further support

You can contact us via email, which is the preferred method of communication: digitalinnovation@marjon.ac.uk


Useful Links

To request a specific Team visit our request form (for example if you’d like a specific team for a programme or as a space for your colleagues to interact)

Microsoft Teams additional support pages

Staff news

 

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Matt Ewens

Digital Innovation Technologist

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