How to share an Excel workbook with others

Whether you have an existing spreadsheet that you need to share with colleagues or you want to create and share a new spreadsheet, you can do both with Excel.

Sharing an existing spreadsheet

  1. Open the spreadsheet on your laptop/computer
  2. Click the ‘Share’ button and select ‘One Drive – University of St Mark & St John’
  3. Enter a name for your file and click the save button
  4. Permissions – if you want only certain people to have access, select ‘specific people
  5. Click the checkbox to allow editing (optional)
  6. Click the Apply button
  7. Enter the email addresses of people you want to share with (email addresses will display for you to select)
  8. Click send so that those you’ve invited receive an email notification containing a link to the spreadsheet

Create and Share a new spreadsheet

  1. Using the Chrome browser, go to
  2. Sign in with your Marjon email address and password
  3. Click Excel and select new blank workbookscreenshot of offic 365 apps
  4. Click File – Save as and enter a name for your workbook
  5. Click the Share button
  6. Follow steps 4 – 8 above
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Tracey Eaton

Digital Innovation Technologist

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