Digital hints and tips – Teams and more

We’re all working hard to continue to deliver lectures online and it’s been a huge undertaking for everyone and a learning curve too.

To help staff with Teams and provide some further support, we’re opening up a hints and tips space here.  So this will include help videos covering things that come up either as issues or ways of working that are useful to know.

Important! If you have used Teams to record a session rather than using the Panopto desktop recorder, please ensure that you download the Teams recording and upload this to the relevant module folder in Panopto – thank you!

To find out how to download your recorded Teams videos and upload to the relevant Panopto module folder, please watch the below tutorial.


Teams:

[How to create an online Teams meeting in Outlook calendar & bulk invite students]
[How to add your students to a recorded Teams capture within Microsoft Stream]
[How to embed a Microsoft Teams recording into LearningSpace]

Specific Teams:
[Using channels from within a specific team & syncing presentations from your OneDrive]
[How to add team channel calendar entries (members perspective)]
[How to email invite all members of a specific Team into an online Teams meeting]

Panopto:
[How to move a pre-recorded Panopto session into the relevant module folder]
[How to embed a Panopto recording into LearningSpace]
[Student video presentations: Setting up the assignment folder & instructions for students]

OneDrive:
[Using OneDrive]

Outlook:
[How to access a shared email account through webmail]


Teams

How to create an online Teams meeting in Outlook calendar & bulk invite students

The below screencast will show you how to setup an online Teams meeting/session within your Outlook calendar and how to bulk invite students into the meeting/session. (this is the preferred method and will ensure that your students will have ‘post’ access to conversations and Teams recordings)

How to add your students to a recorded Teams capture within Microsoft Stream (useful if they can’t access the capture)

If you use a joining link rather than inviting all your students to a Teams session, then you may have students that are unable to view the conversations or Teams recordings.  They may have not been able to attend the live session, or have attended as a guest (guest access won’t allow them to view conversations or recordings)

This video tutorial will help you, by showing you how to add students to the video to provide the relevant permissions for them to be able to access it.

How to embed a Microsoft Teams recording into LearningSpace

If you want to embed a Teams capture into LearningSpace to enable your students to play the video from LearningSpace, please follow the below video tutorial to learn how.


Specific Teams

Using channels from within a specific team & syncing presentations from your OneDrive.

The below video talks you through how to use channels inside a specific team and assign privacy to them as well as how you can share a Powerpoint presentation straight from your OneDrive when in a live meeting.

How to add team channel calendar entries (members perspective)

If you have a specific team, which has been created for you and comprises members – you may have created channels to organise other spaces within the team.  These could either be private to select members within the team or open to all members of the team.  Either way, you may have setup an online meeting and included a specific channel when creating the meeting.  Unfortunately despite logic, this doesn’t mean that all members of the team or channel will receive an email notification for the new meeting or a calendar entry.

To solve this, you’ll need to ask your members to visit the team after you have setup the meeting.  They’ll then need to click into the meeting (which is displayed in the chat area for the channel) – there is an ‘approve’ option in the left-hand corner.  Once they have clicked on this and accepted – the meeting will show in their calendar.

How to email invite all members of a specific Team into an online Teams meeting

The following screencast will show you how you can email invite an RSVP to all members if you have a specific Team.  Currently, you can create a meeting within your specific Team, but this doesn’t send an email invitation.  If you want to ensure that your meetings and conversations remain inside your specific Team, then please follow this tutorial.

 


Panopto

How to move a pre-recorded Panopto session into the relevant module folder

How to embed a Panopto recording into LearningSpace

If you want to embed a playable Panopto recording into your LearningSpace page, you can – just watch the below tutorial to find out 🙂

Student video presentations: Setting up the assignment folder & instructions for students

If you want your students to complete video presentations, the following video will help to guide you as to how to do this effectively.  The process is setup through Panopto and by using assignment folders.  This method ensures the correct privacy (students can’t see each other’s videos or any external person outside the university)

There are essentially three main steps:

1. Create an assignment folder within the Panopto replay module space
2. Inform students how they record their Powerpoint presentations and convert these into a usable video format, like .MP4
3. Inform students how to upload their videos to the Panopto assignment folder

Further links to useful posts:

REPLAY (Panopto) – Creating an assignment folder for student video uploads and desktop app use

Recording your Powerpoint presentation with narration

Panopto student guide – Uploading videos to Panopto


OneDrive

You can also use your OneDrive space to upload and store files from your computer.  This is also a useful space, which syncs with your online documents, presentations as described in the below video tutorial.  Watch this to learn more about how OneDrive works.  The video will also explain how you can share and collaborate ‘live’ on documents and presentations in the browser.


Outlook

How to access a shared email account through webmail

To access a shared email account through webmail, simply login to your Office.com account and head to your webmail (outlook app).  Then click on your profile (top right-hand corner of the screen) then select ‘open another mailbox’ – type in the email address, select it and add.  Watch the screencast below to see how.


Further support

If you need any additional support related to home working, please contact the team: digitalinnovation@marjon.ac.uk

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Matt Ewens

Digital Innovation Technologist

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