Students: How to join sessions/lectures using Microsoft Teams

If your lecturer has sent joining instructions (on the LearningSpace module page) for a Teams session or sent a direct email invitation (see below), this post will help you.

Joining a session/lecture via a direct email invitation

If you have received a direct invitation to join a session/lecture through Microsoft Teams, please follow the guidance in the below tutorial which will help you to login and access the session. The below video will explain how to download the Microsoft Teams desktop application and how you can join an online session/lecture or meeting.  (you may also have lecture content via Panopto, so seek advice from your lecturer in the first instance)

You should follow the below instructions as they will help you to have the best experience of using the Microsoft Teams tool.  (if you don’t have an email invitation, then watch the other video via a joining link)


Joining an online session/lecture via a joining link (not via email invitation route)

To access an online session/lecture via Microsoft Teams with a joining link (not email invitation), please follow the below video tutorial.  This explains how to download Microsoft Teams and how you can join an online session/lecture or meeting.  (you may also have lecture content via Panopto, so seek advice from your lecturer in the first instance)

You should follow the below instructions as they will help you to have the best experience of using the Microsoft Teams tool.


Instructions

How to download the Microsoft desktop application.

1. Login to http://www.office.com and sign in using your Marjon credentials
2. Once you have logged in, click on the Microsoft Teams app

Teams app

3. Once Teams has opened, head to the top right-hand corner and click on your profile
4. Scroll down the list and click on ‘Download desktop app’

Download desktop app link

5. Once downloaded, install the software onto your computer (note: if using a mobile device, you’ll need to download and install the mobile Teams app)

Teams installer


To join an online session/lecture via a joining link (not email invitation)

1. When the desktop Teams app is installed, you’re all set and ready to join online sessions in teams.
2. Close down any browser windows with Teams open

Close down browser window

3. Depending on how your lecturer has organised the Teams session, they may have emailed you a joining link or this may be displayed on the module page.  Seek guidance from your lecturer as to how to join the Teams session.  The joining link may look like the below screenshot:

Teams joining link

4. Make sure you have the Teams desktop app open, then when you are ready to join the Teams session, click on the joining link and the session will open in your Teams app


To join an online session/lecture via a direct email invitation

1. When the desktop Teams app is installed, you’re all set and ready to join online sessions in teams.
2. Close down any browser windows with Teams open

Close down browser window

3. Head into your email and you should see an email inviting you to the event.  Click on the email and accept the invitation by clicking ‘Yes’.

email invitation screenshot

4. This will now add the online session/lecture into your calendar.  To view the session, click on your calendar (You can change the RSVP if something comes up and you can’t attend and you can also find the joining link when you’re ready to attend.

5. The default notifications will send you a reminder 15 minutes before the event is due to start.

6. Click on the ‘Join Microsoft Teams Meeting’ link to join (ensure you’ve first downloaded the desktop application and logged in or if using mobile, download the app)

Teams joining link


Tips on lecture etiquette and using the toolbar

Join the meeting

1. Switch off your camera and microphone prior to joining the session as this helps reduce background noise for your lecturer.  (seek guidance from your lecture about speaking once you are in)
2. Once you have joined the session you may see the lecturers screen or presentation and you’ll have further options available via the toolbar.  (you’ll need to wiggle the mouse to activate it or on mobile, it’ll automatically appear)


Toolbar:

toolbar overview

Camera & microphone on/off = toggles on or off mode for camera/mic
Device settings = Can be used to check your sound/microphone input
Text chat = For having conversations with other people in the lecture/session or for asking questions (uploading files, etc)
Show participants = See who is attending the session/lecture
End call = Hang up and leave the session/lecture

NEW Feature: Raise your hand – a recent update means that you can now raise your hand during a session, this will alert your lecturer that you wish to ask a question or have a problem.  To raise your hand just move your mouse and click on the hand icon from the toolbar.

Raise your hand icon

3. Once you have ended the call if you are logged into Teams you’ll be able to access the chat for the session and any completed Teams recordings. (note these may take time to process, so won’t be available immediately)

Chat area in teams

Chat area in teams

Teams recordings


Further support

If you have any technical issues accessing your online sessions/lectures please let us know and we will try to help.

digitalinnovation@marjon.ac.uk

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Matt Ewens

Digital Innovation Technologist

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