Teams: How to make a guest a presenter

If you need to invite a guest into a session in Teams and want to give them the ability to present, the below instructions will show you how. (note this works if you add the guest as a guest member into a module team as well)

Outlook method (via personal calendar)

1. Open your Outlook calendar

2. Create a New Event & enter the required details > add the external email address in the invitation box > Click the slider to enable ‘Teams meeting’ > Then select ‘Send’

Image showing how to add external email

3. Once your meeting has been setup, your externally invited presenter will receive an email with a joining link.

4. When it is time to start the meeting, your guest will join and you will receive a message within the session to accept their entry into the meeting.  Once you have accepted their request you can make them a presenter.

waiting to join

5. Select the participants area and click on the three dots next to your guest and select ‘Make attendee’

screenshot showing participants area

screen shot showing make an attendee option

(Note once you select this, you will see a message on screen, click on the ‘Change’ button to activate their role change.)

6. Click back on the three dots next to your guest and you now have the option to ‘Make a presenter’

Make a presenter screenshot

Note: Guests are unable to record & will not have access to post event chat or recordings (recordings can be made available by downloading from Stream and uploading to your My Folder)

Watch a video tutorial to learn how


Teams method via module Team

1. Login to Teams and go to your module team

2. For the channel you want to use (default is general) click on the top right-hand corner menu option and select ‘Schedule a meeting’

schedule meeting steps

3. Enter the details for the meeting and enter the external email address into the ‘Add required attendees’ box and click on ‘Send’.

4. Once your meeting has been setup, your externally invited presenter will receive an email with a joining link.

5. Follow the same steps for the Outlook method from steps 4-6

Watch a video tutorial to learn how


Teams method via personal calendar

1. Login to Teams and click on your calendar

2. Click on the top right-hand menu to schedule a meeting

screenshot showing personal teams calendar

3. Follow above steps from 3 – 5.


 

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Matt Ewens

Digital Innovation Technologist

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