Digital accessibility


Digital Accessibility is about how we make digital content accessible, whether the content is accessed via a computer or mobile device either online or offline.  This means that all text-based resources, whether presentations, documents or other forms such as a spreadsheets should be created in an accessible way.  


It is of particular importance because the University has a responsibility under a new accessibility law, so from 23rd September 2019, websites published on or after 23rd September 2018, must make their content, resources and digital content accessible by 23rd September 2019.  Websites published before September 2018, must comply before 23rd September 2020.  Apps must comply by the 23rd June 2021.  This also includes any new resources created, including:

Resources created before 23rd September 2018 (as in the above bullet list) are not applicable and do not need to be made accessible, unless that content is related to a service, such as a form that students need to complete or something attached to a regular service that users will be accessing.

For more information on the above, please visit the following Government website.


  • When creating a document, use design styling for text headings to create consistency in your documents
  • Always add ALT tags for all images used whether in a document, presentation or website, like Edublogs (unless they are decorative, like coloured blocks that have no bearing on the piece)
  • Use an accessible font type, such as: Arial, CalibriCentury GothicHelveticaTahoma and Verdana
  • When constructing text, use paragraphs and limit the use of technical language and abbreviations – use bullet points to make text easier to read
  • Use a minimum font size of 12 points
  • Use descriptive hyperlinks to direct your audience to other content instead of web address links (and never use ‘click here’).
  • Limit the use of text underlining as this can be confused with hyperlinking
  • Consider people who have colour blindness if you use different colours in your documents, try to avoid red, green and pink colours
  • Use Microsoft accessibility checker (under the ‘Review’ tab for Word & Powerpoint)
  • Use the ‘Read Aloud’ function in Microsoft Word to hear how someone with a screenreader would access your document
  • Caption videos to provide a text transcript for people with hearing issues to access video content (use Microsoft Stream or


Here are some really useful resources about accessibility that you may wish to explore:


The below video screencasts show how you can make your Microsoft Word document accessible and how you can access further resources

Digital accessibility, including how to make your Microsoft Word document accessible (using Microsoft Office 2016)

Digital accessibility and further resources you may wish to explore.

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